Creative Communications

Open/public
With 197 Parties, the United Nations Framework Convention on Climate Change (UNFCCC) has near universal membership and is the parent treaty of the 2015 Paris Climate Change Agreement. The main aim of the Paris Agreement is to keep a global average temperature rise, this century, well below 2 degrees Celsius and to drive efforts to limit the temperature increase even further to 1.5 degrees Celsius above pre-industrial levels. The UNFCCC is also the parent treaty of the 1997 Kyoto Protocol.

The ultimate objective of all agreements under the UNFCCC is to stabilize greenhouse gas concentrations in the atmosphere at a level that will prevent dangerous human interference with the climate system, in a time frame which allows ecosystems to adapt naturally and enables sustainable development.

The secretariat of the UNFCCC supports governments and wider society in their efforts to combat climate change. The secretariat has an extensive communication strategy, the overall aim of which is the dissemination of information to a target audience consisting of policymakers in national and international organizations as well as the civil society.

1.     Objective of the Request for Proposal (RFP)

The objective of the RFP is to establish a Framework Agreement with one company?? [a number of companies] for the supply of specific communication services on an as needed basis. The support delivered to UNFCCC is to be on an international level to supplement existing skills and resources. The selected company(ies??) will primarily provide consultancies and services.

2.     Type of Services

UNFCCC is seeking (a) qualified company(ies) to provide creative services, to manage the brand, to design print and digital products, and to develop websites and applications for mobile devices. The services cover the following areas, but are not limited to:

(a) Digital Communications

  • Design and development of new websites, microsites and mobile applications;
  • Digital communications and digital /creative materials: campaign; graphics, videos, banners, visuals, animations, interactive infographics, design, social media postcards, motion graphics;
  • Digital solutions covering technical execution across multiple devices and platforms, such as websites and social media channels;
  • Digital toolkit, photo and video content, promotional items and other kinds of designs/still visual arts upon request for all digital platforms.

(b) Pre-press Design and Layout

  • Design and development of illustrations, infographics, charts and logos for books, brochures, posters, calendars and other visibility materials;
  • Pre-press files for print- and web-versions of the designed materials for publications and other communication products, such as:
    • Reports, brochures, books, handbooks, leaflets, questionnaires (including with tables, charts, photographs);
    • Posters, certificates, invitations;
    • Folders, box design, packaging containers;
    • Roll-up banners, stationary, displays;
    • Any other visibility and promotional material as requested.
  • Supervision of printing process by closely liaising with printer to ensure high quality of the printed products.

(c) Brand Development

  • Consolidation of the secretariat’s design and redefinition of corporate identity;
  • Development of branding guidelines for the redefined corporate identity;
  • Development of strategy and implementation for internal and external roll-out of the refined identity.

(d) Printing and Production

  • Printing
    • Publications, books, booklets, brochures, annual reports, leaflets, flyers, posters, calendars, certificates, invitations, folders, photos, infographics.
  • Production
    • Banners, roll-up banners, back-drops, promotional items, packaging containers, stationary, displays.
  • Shipment to Bonn and worldwide.
10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Framework Agreement
Standards

 What industry relevant standards apply to the project?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Type of services
Selection Process

How can we verify that our expectations are in alignment with your understanding before contract award? 

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Type of services
Requirements

 

What environmental considerations are relevant to these services?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Digital Communications
Requirements

 What environmental considerations are relevant to these services?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Pre-press Design and Layout
Requirements

 What environmental considerations are relevant to these services?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Brand Development
Requirements

 What environmental considerations are relevant to these services?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Printing and Production
Requirements

 What environmental considerations are relevant to these services?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Digital Communications
Pricing Structure

 Please describe your standard pricing structure and the what you believe is the most suitable costing model for this procurement request?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Pre-press Design and Layout
Pricing Structure

  Please describe your standard pricing structure and the what you believe is the most suitable costing model for this procurement request?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Brand Development
Pricing Structure

  Please describe your standard pricing structure and the what you believe is the most suitable costing model for this procurement request?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Printing and Production
Pricing Structure

 Please describe your standard pricing structure and the what you believe is the most suitable costing model for this procurement request?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Type of services
Minimum technical specifications or requirement

What are some of the minimum technical specifications or requirements you feel are necessary to provide services of this nature? 

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Type of services
Project Management and Delivery of services

Against what criteria would you believe successful implementation could be measured?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Type of services
Project Management and Delivery

What are some best practices in project management in deliverying these type services during a contract period?

10. Oktober 2016 - James Pringle, United Nations FCCC
Questions
Type of services
Requirements

 

What additional information do you require to ensure correct understanding of the requirement?

11. Oktober 2016 - Reinier van Oorsouw, Beyond Borders Media
Questions
Type of services
Submission

Dear James,

Can you let us know how to submit our proposal? Is this done video e-mail?

Hope to hear from you soon,

Reinier van Oorsouw
Beyond Borders Media 

11. Oktober 2016 - Reinier van Oorsouw, Beyond Borders Media
Questions
Framework Agreement
Length of agreement

Dear James,

Can you let us know how long this agreement would be in place? And when it will start?  

Hope to hear from you soon,

Reinier van Oorsouw
Beyond Borders Media 

17. Oktober 2016 - Dimitrios Perperidis, iKnowHowSA
Questions
Framework Agreement
Ordering Process

Dear Sir / Madam,

Could you please describe the ordering process envisaged in the context of the Framework Agreement.

Best regards

18. Oktober 2016 - Nicholas Smallberg, Media Essenziali
Questions
Framework Agreement
Too short a time period to submit a proposal

The communications and design requirements in this RFQ are well within our scope and experience. We only received the notification yesterday and insufficient time exists for us to complete an adequate response. MEDIA ESSENZIALI, South Africa

18. Oktober 2016 - Patrick Durgin-Bruce, Ultravirgo
Questions
Framework Agreement
RFP?

To confirm: is this phase purely for dialogue and feedback on process, in advance of development of an RFP/ToR? Or has an RFP been issued?