Provision of ICT Equipment and Services for Conferences and Workshops

Start date: 22-06-2016 - 00:00
End date: 13-07-2016 - 23:59

The United Nations Framework Convention on Climate Change is the basis of the intergovernmental negotiating process to address the global problem of climate change.  That process is serviced by the Climate Change Secretariat.  The secretariat supports the implementation of the Convention and its Kyoto Protocol by a range of activities, including through substantive and organizational support to meetings of Governments.  In this context, it organizes major conferences that are held in Bonn, Germany. Similar meetings, workshops and conferences will potentially be held outside of Germany at any global location with basic ICT infrastructure.

The scope of services required for information communications technology includes:

A.     LAN networking equipment installations and related expertise:

Provide all necessary human resources, project management\supervision, equipment, materials, supplies and other requirements to set up, maintain and support a professional Local Area Network (LAN) at the location for the conferences/meetings and workshops to be held in Germany (including wireless network services). The network services provided should extend to all the buildings included as part of the conference site including satellite locations.

B.     Rental of frontend ICT equipment:

Provide on rental basis all frontend equipment like laptops, desktop and MultiFunctional printing devices, for the duration of the meeting.

C.     ICT support service:

Provide skilled on-site ICT support for the duration of the meetings and\or during specific periods of time like during absence of secretariat ICT staff on retreats\missions.

23. Juni 2016 - Anonymous
Terms of Reference
Provision of ICT Equipment and Services for Conferences and Workshops

Dear Sir/Madam,

Our company is new to this platform,  and we don't see the biddingsinstructions for your tender.

Please advice.

Kind regards,

Sebastian Soentpiet 

7. Juli 2016 - Pamela Lippert, United Nations FCCC
Terms of Reference
Scope of Services

The secretariat organizes at least two major conferences each year: the sessions of the subsidiary bodies of the Convention (“SB sessions”) and sessions of the Conference of the Parties (“COP sessions”).

On the basis of the traditional pattern, it is expected that a minimum of three SB sessions will be held in Bonn during the period 2016 – 2018. In addition, up to three COP sessions may be held in Bonn, or in another location in the world, and the Parties may decide to hold extraordinary session(s).

Apart from the SB and COP sessions, the secretariat organizes workshops/meetings of different sizes (20- 200 participants) and duration (1 – 5 days). The dates and venues of these small workshops/meetings is determined at shorter notice and published under

The table of requirements attached to this dialogue contains a list of all ICT equipment and services that may be required by the secretariat to support these conferences and meetings. We would be grateful if you could verify that the specifications are clear and indicate to us where additional information (e.g. quantities/consumption or KPIs) will be necessary in order for you to prepare a proposal.